Global Health Administrative Assistant-Botswana Upenn Partnership

The Botswana Upenn Partnership is a collaboration between the Botswana Government, University of Botswana and university of Pennysylvania. We aim to improve clinical care of HIV infected and affected persons, advance research and increase academic life.

We implement several globally-recognized clinical and research programs. We seek an outstanding applicant to join our vibrant team as we provide technical support to build capacity in clinical care, education and research.

Job title- Global Health Administrative Assistant

Position type:

Full time on contract for 1 year (renewal contingent on continued funding and/or performance)

Key performance areas include (but are not limited to) the following:

Serve as primary contact for all BUP visitors from abroad: act as a cultural translator to help visitors to get oriented and help navigate life in Botswana, schedule airport pick-up, ensure travel schedules are known by supervisors and local office is aware of arriving visitors, organize meeting schedules, conduct orientation, be on-call for after hours emergencies.

Oversee BUP housing, coordinate service requests, handle housing charges, assign housing and maintain housing schedule

Coordinate external student internship program: obtain placements, liase with supervisors, oversee housing and hiring of UB assistants, orientate students and troubleshoot problems during 10 week program

Liaise with outreach to develop outreach schedule, notify hospitals, and schedule alerts using Bulk messaging via computer/core talk

Coordinate travel, accommodation and and flight bookings for BUP faculty and staff

Coordinate and manage special events

Coordinate schedule for BUP director during his visit to Botswana

Provide administrative support to BUP leadership and faculty in country as needed

Position requirements

This position requires independence and willingness to perform both high and low level tasks directly along with the ability to work across cultures and the willingness to go an extra mile in assisting the various programs and be on-call to deal with visitor emergencies. The applicant must be able to solve problems independently and be willing to adjust to various supervisors and to function as the steady, reliable office force to a highly mobile management team. Successful candidates will be polite and self-oriented, but also efficient with interpersonal skills at the highest level and full of common sense.

Must be able to be on call by telephone after hours and weekends and rarely in person.

Qualifications

Diploma in Hospitality Management of a related field

At least 3 years experience working in a related field with increasing independence

Interest or experience in medical field a plus

Send by post/email a 1 page letter summarizing your interest in the position with your curriculum vitae and 2 letters of recent references to:

HR Manager

Botswana Upenn Partnership

P O Box AC 157 ACH

Riverwalk, Gaborone

Or email: administration@botswana-upenn.co.bw

Or hand deliver to Upenn Partnership, UB main campus, Block 244G, Room 103 (Reception)

Closing date: 30 May 2015

From Botswana Guardian-May 15 2015